Privacy notice for www.panthertrial.org.uk
In accordance with Data Protection Legislation and the Privacy Electronic Communications Regulations, this privacy notice will:

• inform you as to how we look after your personal data when you visit our websites;
• tell you about your privacy rights;
• tell you how the law protects you.

What is the purpose of this information
Imperial College of Science, Technology and Medicine (the “College” or “Imperial”) is committed to protecting the privacy and security of your personal information.

This privacy notice describes how we collect and use personal information about you during and after your relationship with us, in accordance with the applicable data protection legislation the Data Protection Act 2018 and the General Data Protection Regulations (the
‘GDPR’).

The College is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of how your information will be used.

What information do we collect?

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and use the following category of personal information about you:

• Personal contact details such as name, title and work or personal email addresses, if you give that information through the website to sign up to our newsletter.

This data can be viewed by authorised people at Imperial, and trusted partners to:

• Improve functionality, security and accessibility
• improve the site by monitoring how you use it e.g. pages you visit on the site and browser versions used
• help us respond to your feedback, if you’ve asked us to
• send email alerts or newsletters to users who request them

How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• When you request us to do something for you or because of you
• Where we need to comply with a legal or regulatory obligation.
• Administering newsletters
• Sending information about study events
• to take part in surveys and understand our community better

Where we store your data

We store your data primarily on secure servers in the UK and European Economic Area (EEA).
Although we make every effort to keep your data in the UK / EEA, we occasionally work with third parties in the United States. In these cases, we ensure they will abide by the same level of assurances as the UK / EEA respectively

How we keep your data secure

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and
other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

How long will you use my personal data for?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Cookies

Please refer to our Use of cookies page to find out about the different types of cookies we set and the associated retention periods.

Disclosing your information
We may pass on your personal information if we have a legal obligation to do so, or if we have to enforce or apply our terms of use and other agreements.
We do not pass on your details to other websites for their own marketing or commercial
purposes.

Your rights

You can find out what information we hold about you by submitting a subject access request and ask us not to use the information we collect.
You also have the right to have data erased if it is no longer necessary for the purpose for which it was originally collected/processed, or if there are no overriding legitimate grounds for the processing. This is sometimes known as ‘the right to be forgotten’.
To find out more, please see -Guide 12 – Individual Rights | Administration and support services | Imperial College London

Direct marketing

You can ask us or third parties to stop sending you marketing messages at any time. If you’ve signed up for email alerts, you can unsubscribe or change your settings at any time by selecting the ‘unsubscribe’ link that appears in every email.

Links to other websites

The Imperial College London websites contain links to other websites.
This privacy policy only applies to imperial.ac.uk (including any sub-domain and other Imperial owned websites) and doesn’t cover other websites that we link to. These services, have their own terms and conditions and privacy policies. If you do go to another website from this one, read the privacy policy on that website to find out what it does with your
information.

Following a link to Imperial College London from another website
If you come to Imperial College London websites from another website, we may receive information from the other website. You should read the privacy policy of the website you came from to find out more about this.